Sarkari Sahayta - Bank of Baroda – Invitation for Appointment of Agency for Specialized Monitoring

The Bank of Baroda, through its Bareilly City Regional Office, has issued an official invitation to IBA‑empaneled agencies for submitting quotations to be considered for appointment as an Agency for Specialized Monitoring. This initiative is part of the Bank’s efforts to strengthen monitoring and oversight of borrower accounts with significant exposure.

📅 Notification Details

• 📄 Reference Number: ROB/52/ADV/2026-27/126
• 📅 Date of Issue: 27 May 2026
• 🏢 Issued By: Regional Head, Bareilly City Region
• 📍 Office Address: 129‑D, Civil Lines, Bareilly‑243001, Uttar Pradesh, India
• ☎️ Contact: Phone – 0581‑2421827 | Fax – 0581‑2421993 | Email – rm.bareilly@bankofbaroda.com
• 🌐 Website: www.bankofbaroda.com

📌 Purpose of the Invitation

The Bank seeks quotations from qualified agencies to undertake Specialized Monitoring of borrower accounts. The appointment will be based on:

• 💰 Competitive fee quotations (Annexure‑III).
• 📑 Credentials and experience of the firm (Annexure‑IV & V).
• ⚖️ Relevant domain expertise in specialized monitoring.

The final decision regarding appointment will rest solely with the Bank of Baroda.

📬 Submission Guidelines

• 🖊️ Agencies must submit their quotation and profile specifying the name of the account for which fees are quoted.
• 📧 Mode of Submission: Preferably via email with subject line “QUOTE FOR APPOINTMENT OF AGENCY FOR SPECIALISED MONITORING”.
• ⏳ Deadline: 15 June 2026, 5:00 PM.
• 📩 Email Address for Submission: NARKUL@BANKOFBARODA.COM.
• ⚠️ Late submissions may not be considered.

🏢 Borrower Account Under Monitoring

The appointed agency will be responsible for specialized monitoring of this account as per the scope of work outlined in Annexure‑II.

📌 Scope of Work

The appointed agency will be responsible for carrying out Specialized Monitoring of borrower accounts as per the Bank’s requirements. The indicative scope of work (Annexure‑II) includes:

• 📊 Continuous monitoring of borrower’s financial transactions and operational activities.
• 📑 Verification of end‑use of funds and compliance with loan covenants.
• 📂 Review of borrower’s stock statements, cash flows, and debt servicing capacity.
• ⚖️ Identification of early warning signals and reporting irregularities to the Bank.
• 📋 Submission of periodic monitoring reports with actionable insights.

📊 Evaluation Criteria

The selection of the agency will be based on a combination of competitive pricing and professional credentials. The Bank will evaluate proposals on the following parameters:

• 💰 Fee Quotation: Clear structure of fees, taxes, and charges (Annexure‑III).
• 📑 Credentials: Experience in specialized monitoring, financial analysis, and compliance (Annexure‑IV).
• 🏢 Domain Expertise: Proven track record in monitoring large borrower accounts (Annexure‑V).
• ⚖️ Professional Integrity: Adherence to confidentiality, accuracy, and timeliness in reporting.

📋 Agency Credentials Required

Agencies submitting quotations must provide detailed information about their background and expertise. The following credentials are mandatory:

• 📘 Profile of the firm including registration details and IBA empanelment status.
• 📊 Experience in monitoring borrower accounts with exposure above ₹100 crore.
• 🧾 Details of past assignments in specialized monitoring, forensic audits, or compliance reviews.
• 👥 Team composition, qualifications, and relevant certifications of professionals.
• 📑 References from banks or financial institutions where similar work has been undertaken.

⚠️ Important Notes

• 📧 Quotations must be submitted via email to NARKUL@BANKOFBARODA.COM with the subject line “QUOTE FOR APPOINTMENT OF AGENCY FOR SPECIALISED MONITORING.”
• ⏳ Deadline: 15 June 2026, 5:00 PM.
• 🚫 Late submissions may not be considered.
• ✅ The Bank reserves the right to accept or reject any quotation at its sole discretion.

📌 Responsibilities of the Selected Agency

Once appointed, the agency will be entrusted with critical responsibilities to ensure effective monitoring of borrower accounts. These responsibilities include:

• 📊 Conducting specialized monitoring of borrower accounts with high exposure.
• 📑 Ensuring compliance with loan covenants and verifying end‑use of funds.
• 📂 Reviewing financial statements, operational data, and stock positions of the borrower.
• ⚠️ Identifying early warning signals and reporting potential risks to the Bank.
• 📋 Providing independent assessments to strengthen the Bank’s credit monitoring framework.

📝 Reporting Mechanism

The agency must establish a robust reporting mechanism to keep the Bank informed of developments in borrower accounts. Key reporting requirements include:

• 📄 Submission of periodic monitoring reports (monthly/quarterly) as per Bank guidelines.
• 📊 Highlighting deviations, irregularities, or non‑compliance in borrower operations.
• 📧 Communicating findings promptly to the Regional Office via email and official channels.
• 📂 Maintaining proper documentation of all monitoring activities for audit and review.

⚖️ Compliance Requirements

The appointed agency must adhere to strict compliance standards to maintain transparency and accountability. These requirements include:

• ✅ Ensuring confidentiality of borrower data and Bank records.
• 📘 Following RBI, IBA, and Bank of Baroda guidelines for specialized monitoring.
• ⚖️ Maintaining independence and objectivity in reporting.
• 📑 Submitting fee quotations inclusive of taxes and charges, with clear milestones.
• 🚫 Avoiding conflicts of interest by disclosing any prior association with the borrower.

📬 Communication Protocol

All communication must be routed through the Bareilly City Regional Office. Agencies are required to use the official email NARKUL@BANKOFBARODA.COM for submission of reports, queries, and updates.

⚠️ Important Reminder

Quotations must be submitted by 15 June 2026, 5:00 PM. Late submissions may not be considered. The Bank reserves the right to accept or reject any proposal at its sole discretion.

❓ Frequently Asked Questions (FAQ)

To assist interested agencies, here are some common queries and answers regarding the invitation for appointment as Specialized Monitoring Agency.

📌 Who can apply?

Only IBA‑empaneled agencies with proven experience in specialized monitoring and financial oversight are eligible to submit quotations.

📌 What is the deadline for submission?

Quotations must be submitted by 15 June 2026, 5:00 PM. Late submissions may not be considered.

📌 How should the quotation be submitted?

Agencies should submit their quotation and profile via email to NARKUL@BANKOFBARODA.COM with the subject line “QUOTE FOR APPOINTMENT OF AGENCY FOR SPECIALISED MONITORING.”

📌 What details must be included in the quotation?

Quotations must clearly specify fee structure, taxes, charges, milestones, and include credentials and experience details (Annexure‑III, IV, V).

📌 Which borrower account is under monitoring?

The account of M/s. B L Agro Industries Limited with a total consortium exposure of ₹516.22 Crore is listed for specialized monitoring.

📌 What is the scope of work?

The agency will conduct specialized monitoring, verify fund utilization, review borrower’s operations, identify risks, and submit periodic reports to the Bank.

📌 How will the selection be made?

Selection will be based on competitive fee quotations, credentials, experience, and domain expertise. The final decision rests solely with Bank of Baroda.

🏁 Conclusion

The Bank of Baroda has invited quotations from eligible agencies for appointment as Specialized Monitoring Agency under reference number ROB/52/ADV/2026-27/126. This initiative underscores the Bank’s commitment to strengthening its monitoring framework and ensuring transparency in borrower accounts with significant exposure.

Interested agencies must submit their proposals by 15 June 2026 with complete details of fees, credentials, and experience. The selected agency will play a crucial role in safeguarding the Bank’s interests by providing independent monitoring, risk identification, and compliance reporting.

By participating in this process, agencies have the opportunity to collaborate with one of India’s leading banks and contribute to the integrity and efficiency of its credit monitoring system. 🌟